SAP Business One tariffs and prices

Test SAP Business One free for 30 days now

Choose the best plan for your business.

Gain a Digital Edge with SAP Business One

Is SAP Business One too costly? Let's dispel this misconception. We'll show you that the costs associated with SAP Business One are not only transparent and predictable but also flexible. Our offerings include a variety of SAP Business One pricing and licensing models, tailored to meet your business needs. Moreover, our diverse implementation packages simplify the adoption process, allowing you to maintain control over your investments. Choose from a range of options and let us guide you to the best SAP Business One pricing solution.

SAP Business One License Cost

How much does SAP Business One cost?

Investing in SAP Business One involves three main cost components: license fees, maintenance fees, and implementation costs. These depend on your chosen license type (Starter Package, Professional, or Limited User License), operating model (Cloud or On-Premise), and specific business needs.

Our aim is to provide you with a clear cost estimate for the SAP Business One ERP solution, tailored for SMEs. Its adaptability makes SAP Business One a valuable and efficient investment, integrating seamlessly into your business model to enhance growth and operational efficiency.

Ingold Solutions, as an SAP Silver Partner, has been immensely successful in reducing the cost of SAP B1 implementation, operation and management. We offer costing to our customers (Small and Medium Enterprises / SME) for purchasing licenses according to their requirements.

The SAP Business One Pricing tiers include the two modules of license:

Starter Package Edition
Professional Edition

SAP Business One license types

	Starter Package Edition	Professional Package Edition
Description	Ideal for small businesses with 1 to 5 users maximum.	Unlimited access to employees where each user can have their own license type according to their requirement.
License Type	Starter Package User	Limited User	Professional User
Access	Can access the features needed in the service, and distribution in the retail industry. Includes the rights granted under a Mobile app User and Indirect Access User.	Can access the key features for one of these roles: CRM, Financial or Logistic. Includes the rights granted to a Mobile app user and Indirect access user.	Can access all modules. Includes the rights granted to a Limited user, Mobile app user and Indirect access user.
Restrictions	Maximum number of users: 5	At least one professional license required	None
PLAN A (Monthly Rental Plan) SAP Business One Cloud subscription fee per user incl. Azure hosting fees*	for 12 months 45 €/month then 55 €/month	for 12 months 55 €/month then 65 €/month	for 12 months 105 €/month then 115 €/month
PLAN B (One-Time Buy Plan) SAP Business One perpetual license fee per user** Additional discount possible	1140 €	1400 €	2700 €

Your free 30 day demo

* SAP Business One Cloud, hosted by a partner, available as a monthly subscription fee covering license usage rights and maintenance fees.

Minimum contract duration: 1 year
Hosted on SAP-certified Microsoft Azure HANA Server

** SAP Business One, perpetual license, a one-time fee excluding maintenance fees. This license includes usage rights that can be supplemented with maintenance. Maintenance is calculated at 19% of the contract value per year.

For more details on licenses, please refer to SAP license comparison charts

Streamlining Your Business Processes with SAP ERP Software: Implementation Costs and Approach

Implementing an ERP system like SAP Business One is a significant investment in your company's efficiency and future viability. As a comprehensive ERP solution, SAP is specifically designed to simplify business process complexity and enable seamless integration across various business areas.

Efficient SAP ERP Software Implementation:

Our methodology is based on years of experience and includes the following steps:

Detailed current and target analysis to identify specific needs.
Development of a prototype to demonstrate the solution.
Intensive training for independent system use and customization.
Comprehensive user training for a broad understanding of the software.
Automated data migration for a smooth transition.
Customized form design for tailored documents.
Support and care during the startup phase to ensure successful deployment.

Investment with Added Value:

SAP Business One, as part of SAP's ERP solutions, is not just an ERP system but a comprehensive platform developed specifically for the needs of modern businesses. The implementation costs represent an investment that quickly pays off through increased efficiency and optimized business processes.

Calculate the implementation costs of SAP Business One for your business online and by industry now, and discover how "ERP Software SAP" or "ERP System SAP" can transform your business. To the question "Is SAP an ERP system?" we not only say yes, but we also offer our expertise and support to make your project a success.

SAP Business One Implementation: Customized and Complexity-Aware

Each ERP project is unique, characterized by the number of users, the complexity of the project, and specific business requirements. A structured approach, accompanied by an experienced SAP partner, is the key to the success of your ERP implementation.

Calculate Introduction Costs Online

SAP Business One Operating Models: On-Premise vs. Cloud

When deciding between SAP Business One On-Premise and the flexible SAP Business One Cloud solution, various factors such as data security, control, cost structure, and operational flexibility play a critical role.

Advantages of SAP Business One On-Premise:

Meets strict internal data security regulations.
Allows direct data control and local customizations in reporting.
Supports extensive customization of business processes.
Utilizes existing IT infrastructure and resources optimally.
Offers perpetual SAP Business One On-Premise license costs with initial higher expenses but lower long-term operational costs.
Less dependency on internet connectivity.

Advantages of SAP Business One Cloud:

Simple, cost-effective setup and operation.
Secure, browser-based work from anywhere.
Always up-to-date with automatic updates provided by the SAP Service Cloud provider.
Flexibility in operational expenses through SAP Business One Cloud license costs and subscription licensing.

TO SAP BUSINESS ONE CLOUD

SAP Business One Cost Analysis: Cloud vs. On-Premise Decisions

Deciding whether SAP Business One Cloud or On-Premise suits your business needs involves evaluating various factors including data storage concerns, dependency on IT infrastructure, and administrative responsibilities.

Cloud Considerations:

SAP Business One Cloud minimizes reliance on physical hardware and IT resources. Automatic updates and maintenance decrease administrative tasks.
Ideal for businesses looking for cost-effective, scalable solutions with reduced upfront investments.
Enhances operational flexibility, allowing remote access and collaboration.

On-Premise Considerations:

SAP Business One On-Premise licenses offer a robust solution for businesses concerned about external data hosting.
Companies retain complete control over updates, maintenance, and data security, requiring a more significant in-house effort and infrastructure.
Suitable for businesses with specific compliance or data sovereignty requirements, providing more control but at a higher operational cost.

A comprehensive comparison between SAP Business One On-Premise and Cloud solutions empowers businesses to make an informed choice based on flexibility, cost, and control preferences.

	KAUF / ON-PREMISE	CLOUD
Costs	Initially higher investment for licensing, but with the advantage of lower ongoing expenses.	Based on a subscription model with regular payments, creating a predictable cost structure.
Deployment	On-Premise Solutions - Experience unparalleled command over your infrastructure with our on-premise installations. This option is ideal for businesses seeking to leverage their existing hardware for enhanced security and performance. With on-premise solutions, you retain full control over your data and systems, ensuring that your operations run smoothly and securely on your own terms.	Cloud-Hosted Solutions - Embrace the freedom and flexibility of cloud technology with our externally hosted services. Accessible via the internet from any location, our cloud-hosted solutions offer the ultimate in convenience without sacrificing performance. Ideal for businesses looking for scalability and ease of access, our hosted solutions ensure that you can focus on what you do best, no matter where you are.
Hardware	Tailored for businesses that prefer to utilize their own server and client hardware, our self-hosted solutions guarantee compatibility and peak performance. This option is designed for organizations looking to maintain high levels of control over their software environment, with a focus on security and customized performance. By leveraging your own infrastructure, you ensure that your operations are fine-tuned to your specific requirements.	Perfect for businesses seeking simplicity and accessibility, our cloud-based solutions remove the complexity of managing infrastructure. With nothing more than a device connected to the Internet, you gain access to our robust platform, hosted and maintained by us. This approach offers the flexibility to scale your operations effortlessly, enabling you to adapt to changing business demands while focusing on core activities.
Maintenance	For businesses preferring direct control, our self-managed updates allow you to maintain system security and efficiency on your own terms. This option suits companies with the capacity to handle updates internally, ensuring top-notch system performance.	Choose our managed services for hassle-free operation, where we handle all updates and patches. This option guarantees your systems are always updated, secure, and running smoothly, freeing you to focus on your core business without the extra workload.
Scalability	Expand your capabilities with ease through additional license purchases. This approach allows for strategic planning, ensuring your technology grows in tandem with your business needs.	Adapt to the changing demands of your business with our flexible licensing options. Adjust your license count to fit your current operational requirements, ensuring optimal efficiency and cost-effectiveness.
Data security	Keep your data physically within your premises for direct oversight and enhanced security, ideal for those prioritizing hands-on data control.	Ingold Solutions is committed to upholding data protection standards, ensuring your information is safe from unauthorized access and meets regulatory requirements.

INTRODUCTION COSTS

Implementation costs

The implementation of software must always be customer-specific. To give our customers an overview, we have created ready-made service packages for special target groups. If you have any questions, we will be happy to advise you and send you more information free of charge and without obligation.

Our experience shows that the ready-made implementation packages are very suitable for start-ups and small businesses. Here we can often use them without further adjustments. For medium-sized companies, we like to use the implementation packages and include additional features.

For some mid-sized companies, the requirements may be too complex, so that an implementation often takes place as part of an introduction project. It usually includes phases like requirements analysis, implementation, training, testing, go-live and documentation.

When setting up, we rely on the structured implementation methodology of SAP AIP (Accelerated Implementation Program).

Basic

395 €

Company Database with basic settings
- Posting Period defined
- Predefined COA SKR03/SKR04
- General Settings defined
- System Initialization defined
Basic Master Data
- Period Indicators
- Payment Terms
- Dunning Terms
- Payment Methods
- Document Numbering
- Country Setup
- Address format setup
Standard Layouts with individual Logo and customization of the footer Basis
- Sales Quotation
- Sales Order
- Delivery Note
- A/R Invoice
- A/P Credit Memo
Training Materials
- Access to SAP Learning Hub
- Ingold SAP Training materials
- Other Online materials
Remote Training / Training of Financial Accounting
Master Data Import in SAP
- Customers Master Data
- Supplier Master Data
- Item Master Data
- Employee Master Dtata
- Users
- Warehouse and Bin Locations
- Bill of Materials
Go Live Support
- User How to queries resolution using Helpdesk Support
- Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
Setting up of document flow
for Sales / Purchasing with pricelists, dunning
Manual Payment transactions
CRM with lead management, contacts
- Activity Setup
- Opportunity/Inquiry Setup
Outlook Add-on Integration (5 users included)
- Activate the Outlook Add-on
- Configuration of Outlook Add-on
User Group Authorization (Department Level)
Banks Setup
- Bank Setup
- House bank setup
- Define standard format CAMT.053 or MT940
Bank Statement Processing
- Define Bank Internal/Extenal Operation Codes
- Setup matching criterias
Electronic Transactions
- Setup Payment Wizard
- Setup Payment Methods
- Assign Payment Methods to BP Master
- Assitance in applying SEPA Creditor Number
Payment Engine Add-on
- Activate the Payment Engine Add-on
- Create required BPP and BSP file formats
Financial Accounting
- Setup of GL Account Determination
- Set up of Tax Codes
- Fixed Assets Intialization and master setup
Elster Configuration and processing
- Activate ELSTER Add-on
- Define VAT declaration boxes
- ELSTER Configuration
DATEV Configuration and Export
- Activate Datev Add-on
- Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
Cost Accounting
- Setup the Dimensions and Cost Centers
- Mark relevant accounts for Cost Accounting in COA
Warehouse Management with locations, batches and serial numbers
- Warehouse Master creation
- Bin Creation
- Manage Batchwise and serial wise Inventory
Access to Test Demo Database
for 30 days
Reporting and analytics
SAP Standard Dashboards and KPI's
Web Client Activation
minimum configuration additional application server required
Configuration of SAP Mobile App
- Standard Mobile App
- B1 Sales App (Additional License required)
- B1 Service App (Additional License required)
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
INTRASTAT Configuration
- Activate Intastat feature
- Setup Intrastat configuration
- Item Master and BP Master Intrastat relevant

Standard

1195 €

Company Database with basic settings
- Posting Period defined
- Predefined COA SKR03/SKR04
- General Settings defined
- System Initialization defined
Basic Master Data
- Period Indicators
- Payment Terms
- Dunning Terms
- Payment Methods
- Document Numbering
- Country Setup
- Address format setup
Standard Layouts with individual Logo and customization of the footer Basis
- Sales Quotation
- Sales Order
- Delivery Note
- A/R Invoice
- A/P Credit Memo
Training Materials
- Access to SAP Learning Hub
- Ingold SAP Training materials
- Other Online materials
Remote Training / Training of Financial Accounting Basis
1 hour
Master Data Import in SAP Basis
- Customers Master Data
- Supplier Master Data
- Item Master Data
Go Live Support Basis
- User How to queries resolution using Helpdesk Support
Setting up of document flow Basis
Sales with pricelists
Manual Payment transactions
CRM with lead management, contacts
- Activity Setup
- Opportunity/Inquiry Setup
Outlook Add-on Integration (5 users included)
- Activate the Outlook Add-on
- Configuration of Outlook Add-on
User Group Authorization (Department Level)
Banks Setup
- Bank Setup
- House bank setup
- Define standard format CAMT.053 or MT940
Bank Statement Processing
- Define Bank Internal/Extenal Operation Codes
- Setup matching criterias
Electronic Transactions
- Setup Payment Wizard
- Setup Payment Methods
- Assign Payment Methods to BP Master
- Assitance in applying SEPA Creditor Number
Payment Engine Add-on
- Activate the Payment Engine Add-on
- Create required BPP and BSP file formats
Financial Accounting
- Setup of GL Account Determination
- Set up of Tax Codes
- Fixed Assets Intialization and master setup
Elster Configuration and processing
- Activate ELSTER Add-on
- Define VAT declaration boxes
- ELSTER Configuration
DATEV Configuration and Export
- Activate Datev Add-on
- Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
Cost Accounting
- Setup the Dimensions and Cost Centers
- Mark relevant accounts for Cost Accounting in COA
Warehouse Management with locations, batches and serial numbers
- Warehouse Master creation
- Bin Creation
- Manage Batchwise and serial wise Inventory
Access to Test Demo Database
for 30 days
Reporting and analytics
SAP Standard Dashboards and KPI's
Web Client Activation
minimum configuration additional application server required
Configuration of SAP Mobile App
- Standard Mobile App
- B1 Sales App (Additional License required)
- B1 Service App (Additional License required)
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
INTRASTAT Configuration
- Activate Intastat feature
- Setup Intrastat configuration
- Item Master and BP Master Intrastat relevant

Plus

2495 €

Company Database with basic settings
- Posting Period defined
- Predefined COA SKR03/SKR04
- General Settings defined
- System Initialization defined
Basic Master Data
- Period Indicators
- Payment Terms
- Dunning Terms
- Payment Methods
- Document Numbering
- Country Setup
- Address format setup
Standard Layouts with individual Logo and customization of the footer Pro
- Sales Quotation
- Sales Order
- Delivery Note
- A/R Invoice
- A/P Credit Memo
- Downpayments
- Purchase Order
Training Materials
- Access to SAP Learning Hub
- Ingold SAP Training materials
- Other Online materials
Remote Training / Training of Financial Accounting Pro
2 hours
Master Data Import in SAP Pro
- Customers Master Data
- Supplier Master Data
- Item Master Data
- Employee Master Dtata
- Users
Go Live Support Pro
- User How to queries resolution using Helpdesk Support
- Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
Setting up of document flow Pro
for Sales / Purchasing with pricelists, dunning
Manual Payment transactions
CRM with lead management, contacts
- Activity Setup
- Opportunity/Inquiry Setup
Outlook Add-on Integration (5 users included)
- Activate the Outlook Add-on
- Configuration of Outlook Add-on
User Group Authorization (Department Level)
Banks Setup
- Bank Setup
- House bank setup
- Define standard format CAMT.053 or MT940
Bank Statement Processing
- Define Bank Internal/Extenal Operation Codes
- Setup matching criterias
Electronic Transactions
- Setup Payment Wizard
- Setup Payment Methods
- Assign Payment Methods to BP Master
- Assitance in applying SEPA Creditor Number
Payment Engine Add-on
- Activate the Payment Engine Add-on
- Create required BPP and BSP file formats
Financial Accounting Pro
- Setup of GL Account Determination
- Set up of Tax Codes
Elster Configuration and processing
- Activate ELSTER Add-on
- Define VAT declaration boxes
- ELSTER Configuration
DATEV Configuration and Export
- Activate Datev Add-on
- Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
Cost Accounting
- Setup the Dimensions and Cost Centers
- Mark relevant accounts for Cost Accounting in COA
Warehouse Management with locations, batches and serial numbers
- Warehouse Master creation
- Bin Creation
- Manage Batchwise and serial wise Inventory
Access to Test Demo Database
for 30 days
Reporting and analytics
SAP Standard Dashboards and KPI's
Web Client Activation
minimum configuration additional application server required
Configuration of SAP Mobile App
- Standard Mobile App
- B1 Sales App (Additional License required)
- B1 Service App (Additional License required)
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
INTRASTAT Configuration
- Activate Intastat feature
- Setup Intrastat configuration
- Item Master and BP Master Intrastat relevant

Premium

3995 €

Company Database with basic settings
- Posting Period defined
- Predefined COA SKR03/SKR04
- General Settings defined
- System Initialization defined
Basic Master Data
- Period Indicators
- Payment Terms
- Dunning Terms
- Payment Methods
- Document Numbering
- Country Setup
- Address format setup
Standard Layouts with individual Logo and customization of the footer Pro
- Sales Quotation
- Sales Order
- Delivery Note
- A/R Invoice
- A/P Credit Memo
- Downpayments
- Purchase Order
Training Materials
- Access to SAP Learning Hub
- Ingold SAP Training materials
- Other Online materials
Remote Training / Training of Financial Accounting Pro
2 hours
Master Data Import in SAP Premium
- Customers Master Data
- Supplier Master Data
- Item Master Data
- Employee Master Dtata
- Users
- Warehouse and Bin Locations
- Bill of Materials
Go Live Support Pro
- User How to queries resolution using Helpdesk Support
- Import of Opening Balances (Customer, Supplier, Inventory, GL Accounts)
Setting up of document flow Pro
for Sales / Purchasing with pricelists, dunning
Manual Payment transactions
CRM with lead management, contacts
- Activity Setup
- Opportunity/Inquiry Setup
Outlook Add-on Integration (5 users included)
- Activate the Outlook Add-on
- Configuration of Outlook Add-on
User Group Authorization (Department Level)
Banks Setup
- Bank Setup
- House bank setup
- Define standard format CAMT.053 or MT940
Bank Statement Processing
- Define Bank Internal/Extenal Operation Codes
- Setup matching criterias
Electronic Transactions
- Setup Payment Wizard
- Setup Payment Methods
- Assign Payment Methods to BP Master
- Assitance in applying SEPA Creditor Number
Payment Engine Add-on
- Activate the Payment Engine Add-on
- Create required BPP and BSP file formats
Financial Accounting Premium
- Setup of GL Account Determination
- Set up of Tax Codes
- Fixed Assets Intialization and master setup
Elster Configuration and processing
- Activate ELSTER Add-on
- Define VAT declaration boxes
- ELSTER Configuration
DATEV Configuration and Export
- Activate Datev Add-on
- Update the DATEV Account codes in Chart of Accounts, BP Master, Tax Codes
Cost Accounting
- Setup the Dimensions and Cost Centers
- Mark relevant accounts for Cost Accounting in COA
Warehouse Management with locations, batches and serial numbers
- Warehouse Master creation
- Bin Creation
- Manage Batchwise and serial wise Inventory
Access to Test Demo Database
for 30 days
Reporting and analytics
SAP Standard Dashboards and KPI's
Web Client Activation
minimum configuration additional application server required
Configuration of SAP Mobile App
- Standard Mobile App
- B1 Sales App (Additional License required)
- B1 Service App (Additional License required)
Customization - Simple User Defined Fields (UDF) and User Define Tables (UDT)
INTRASTAT Configuration
- Activate Intastat feature
- Setup Intrastat configuration
- Item Master and BP Master Intrastat relevant

Add-on	License Coverage	Price Variant 1: Purchase License		Price Variant 2: Rental License	Installation fees
Add-on	License Coverage	One Off-Deployment Fee	Annual License Fee	Monthly licence fee paid on an annual basis	Installation fees
Add-on for Auto Exchange Rate
1 x SAP Database	Company License	500 €	100 €	20 €	60 €
Creditsafe Add-on
1 User License	Per 10 SAP Users	2,500 €	500 €	100 €	200 €
Additional User License	Per 10 SAP Users	750 €	150 €	30 €
Multi-Bank Add-on
1 User License	Pro 2 SAP Users	2,500 €	500 €	100 €	100 €
Additional User License	Pro 3 SAP Users	750 €	150 €	30 €
For each additional House Bank Account	Additional Bank Account Subscription	250 €		10 €
Magento-Connector-Add-on
1 User License	Per 10 SAP Users	2,500 €	500 €	100 €	500 €
Additional User License	Per 10 SAP Users	750 €	150 €	30 €
Shopify-Connector-Add-on
1 User License	Per 10 SAP Users	2,500 €	500 €	100 €	500 €
Additional User License	Per 10 SAP Users	750 €	150 €	30 €
WooCommerce-Connector-Add-on
1 User License	Per 10 SAP Users	2,500 €	500 €	100 €	500 €
Additional User License	Per 10 SAP Users	750 €	150 €	30 €
Variant Management-Add-on
1 User License	Per 10 SAP Users	1,750 €	350 €	70 €	60 €
Additional User License	Per 10 SAP Users	525 €	105 €	21 €
Ingold WMS
1-10 Licenses	Pro 1 SAP User	625 €	125 €	25 €
11-24 Licenses	Pro 1 SAP User	595 €	125 €	24 €
24-50 Licenses	Pro 1 SAP User	565 €	125 €	23 €
51 or more Licenses	Pro 1 SAP User	500 €	125 €	20 €
External Add-ons
CKS.DMS
cks.DMS professional
1-10 Licenses	For 1 SAP User	600 €	120 €	24 €	360 €
11-24 Licenses	For 1 SAP User	570 €	120 €	23 €
1-10 Licenses	For 1 SAP User	540 €	120 €	22 €
cks.DMS limited
1-10 Licenses	For 1 SAP User	485 €	97 €	20 €	360 €
11-24 Licenses	For 1 SAP User	460 €	97 €	19 €
1-10 Licenses	For 1 SAP User	435 €	97 €	18 €
Microsoft 365 (M365) – Business Premium
For 1 User				19,60 € User/month
Microsoft 365 (M365) – Apps for Enterprise
For 1 User				9,35 € User/month

Maintenance and operation

We distinguish between two different operating models of SAP Business One:

Cloud

The cloud has become increasingly important in recent years. The clear advantage of the cloud lies in its availability. This means that cloud systems can be operated seamlessly from anywhere in the world with Internet access or even from home. The cloud avoids initial investments in hardware. In particular, by linking to Microsoft Office 365, we preferably deploy our SAP Business One systems in the Microsoft Azure HANA Server Certified by SAP. The certification confirms the existence of product features in accordance with SAP certification procedures. SAP only certifies successful integration of the product with SAP solutions.

All data is thus stored on a common platform and authentication procedures can be used together.

Local customer installation or on-premise

Companies in the manufacturing industry, where SAP Business One often needs to be connected to a PDA system, like to choose a local server installation on-site. With this approach, it is important to make sure that the selected hardware is released for an SAP Business One installation.

SAP Business One license models in practice

In most cases, the cloud installations are combined with monthly subscription licensing for SAP B1, so that initial investments in purchasing licenses and hardware can be completely avoided. The monthly subscription fees already include the maintenance fees and the use of the SAP-certified Azure HANA Server. Therefore, this solution is recommended for start-ups and small businesses.

Local installations (on premise), on the other hand, are usually acquired with purchase licenses.

Training Costs

Training the end users (customers) is one of the crucial stage of SAP Accelerated Implementation Program (AIP). Customers are provided with key training documents at this phase, so that they can carry out the daily processes with zero assistance.

However, we offer post installation service and additional support if required.

Ready to explore prices for your SAP Business One Implementation?

Schedule a call